Automation for staffing agencies

Faster placements, less administration

We automate your processes from candidate intake to deployment planning, so your team places people instead of managing paperwork.

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GDPR-compliant

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AÜG-compliant (German Temporary Employment Act)

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Featured 4x in Handelsblatt

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The problem

Sound familiar from your company?

Three scenarios that cost staffing agencies hours every week.

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Candidates get lost

New applicants wait days for a reply. Profiles are reviewed manually, matching vacancies are assigned late, and the best candidates have long since gone elsewhere.

Ø 5 days to the first interview

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Contracts slow down the process

Sending contracts, countersigning, confirming assignments: all manual, all error-prone. Every day of delay can cost you a placement.

3-5 days to a contract

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Time tracking is chaos

Timesheets via WhatsApp, manual transfer, corrections at every billing run. Your dispatchers spend more time on administration than on looking after clients.

10+ hrs/week of manual entry

Workflow examples

What we automate for staffing agencies

Concrete processes that run automatically in your company from day one.

Automatic candidate matching

New candidate → profile is captured → automatic comparison with open requirements → proposal to the dispatcher. In minutes instead of days.

Candidate

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Matching

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Proposal

Digital contract dispatch

The contract is created automatically, sent by email, signed digitally and archived in the system, without manual copy-paste.

Approval

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Contract

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Signature

Automated deployment planning

Assignment times, shift plans and extensions are synchronised automatically. Dispatchers see everything at a glance.

Assignment

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Planning

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Report

Typical results

Measurable impact for your company

faster placements

less administrative effort

until the first automated process

Integrations

Works with your existing tools

We connect your existing software instead of replacing it.

zvoove

Personio

Make

n8n

HubSpot

Microsoft 365

Frequently asked questions

Answers for staffing agencies

Which processes can a staffing agency automate?

Almost all administrative processes: candidate intake and profile creation, automatic matching with open requirements, contract dispatch and digital signature, deployment planning and shift coordination, time tracking and hours reconciliation, and preparatory billing. Professional assessment and personal support remain with your dispatchers.

Does the automation work with our existing applicant management software?

Yes. We integrate common staffing systems such as zvoove, Bullhorn, Personio, L1, Zenjob and others. Our automations connect your existing software instead of replacing it.

How quickly does the investment pay for itself?

The investment typically pays for itself within 2-3 months. The biggest savings come from candidate matching and contract dispatch, two processes that tie up a particularly large amount of dispatcher time when handled manually.

Is the automation compliant with the AÜG?

Our automations actively support compliance with the AÜG (German Temporary Employment Act), for example by automatically monitoring the maximum assignment period and equal-pay deadlines. The legal assessment in each individual case naturally remains with you. All data processing is GDPR-compliant.

Our services