Automation for the real estate industry: more deals closed, less administration

Creating property brochures, sorting portal leads, coordinating viewings: all manual? We automate the administrative work so you can close more deals and carry less administration.

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GDPR-compliant

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CRM-compatible

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Featured 4x in Handelsblatt

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The problem

Sound familiar from your real estate business?

Three scenarios that cost estate agents and property managers hours every week.

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Creating and sending property brochures manually

For every property: gathering photos, writing texts, adding floor plans, creating a PDF and emailing it to prospects. With 20+ properties a month, that is a full-time job.

typically 45 min. per brochure

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Lead chaos from ImmoScout, Immowelt and others

Enquiries come from ImmoScout24, Immowelt, eBay Kleinanzeigen, your own website and by phone. Leads are copied into the CRM by hand, resulting in duplicate entries, forgotten follow-ups and lost prospects.

Leads are lost without a quick response

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Coordinating viewing appointments manually

Sending appointment proposals back and forth by email, informing owners, sending confirmations, sending reminders. 15 to 20 minutes of pure coordination work per viewing.

typically 4-6 hrs/week

The solution

What we automate for real estate companies

Concrete processes that run automatically in your company from day one.

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Automatic lead capture from portals

Leads from ImmoScout24, Immowelt, eBay Kleinanzeigen and your website are captured automatically, deduplicated and entered into your CRM, including property assignment and qualification.

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Automatic property brochure generation

As soon as you enter the property data and photos, the brochure is generated automatically as a PDF, with floor plan, location description, energy certificate data and your branding. 3x faster than doing it manually.

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Viewing booking and coordination

Prospects book viewing appointments themselves through an online booking tool. Owners are informed automatically, reminders are sent and no-shows are followed up.

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Automatic follow-up sequences

After viewings, offers and contract dispatch, follow-up emails are sent automatically. No lead gets lost because a follow-up was forgotten.

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Contract documentation and compliance

Purchase contracts, rental agreements and handover records are archived automatically, deadlines are monitored and the parties involved are informed of the status.

Reference

From practice

"Among others, we support QP Properties / Savills in the Algarve with automating their real estate processes. From CRM integration and automatic portal connections to reporting: measurable results for an international real estate company."

QP Properties / Savills, Algarve, Portugal

Before / after

Lead processing: a concrete example

Before

Manual lead process

close Enquiry arrives by email from ImmoScout
close Employee opens the email, reads the data, copies it into the CRM
close Manually assign it to the right property
close Send the property brochure by email manually
close Agree a viewing appointment by phone/email
close Set a follow-up reminder in Outlook

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After

Automated lead process

check_circle Lead is captured automatically from all portals
check_circle CRM entry with property assignment is created automatically
check_circle Property brochure is sent automatically straight away
check_circle Prospect receives a booking link for a viewing
check_circle Follow-up sequence starts automatically

Approx. 2 min. of review per lead

Typical results

Measurable impact for your real estate company

less administrative effort

faster property brochure creation

lost leads thanks to automatic capture

Frequently asked questions

Answers for real estate professionals

Which property portals can be connected automatically?

We connect common portals such as ImmoScout24, Immowelt, eBay Kleinanzeigen, Idealista, Rightmove and others. Leads from these portals flow automatically into your CRM, with no manual copying.

How does automatic property brochure generation work?

As soon as you enter the property data and photos into your system, the brochure is generated automatically, including floor plan integration, location description and energy certificate data. The finished brochure is provided as a PDF and can be sent straight to prospects.

Does the automation work with my existing CRM?

Yes. We work with common real estate CRMs such as Propstack, onOffice, FLOWFACT and others. Our automations connect your existing system with portals, email and calendars.

Is the automation GDPR-compliant?

Yes, if the processes are set up properly. We implement data processing in a GDPR-compliant way and regulate it through a data processing agreement. Consents are documented automatically, retention periods are observed, and data subject access requests can be answered in an automated way.

How quickly is the automation ready to use?

We set the timeline after the AI Check. We start with the processes that offer the greatest leverage, usually lead capture and viewing appointment coordination.

Our services