More time for your craft, less office work

Writing quotes, retyping timesheets, creating invoices: all of this costs you time that is missing on site. We automate the paperwork so you can concentrate on your craft.

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For trades businesses

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GDPR-compliant

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Featured 4x in Handelsblatt

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The problem

You know this as a trades business owner

Three scenarios that slow down every trades business.

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Writing quotes takes forever

Back at the office after the site measurement: typing in line items one by one, looking up material prices, formatting the bill of quantities. By the time the quote reaches the customer, two to three days have often passed, and the job goes to the faster competitor.

typically 2-3 hrs per quote

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Timesheets and job tickets pile up

Your journeymen fill in timesheets by hand and bring them to the office on Fridays, and then the retyping begins. Missing entries, illegible handwriting, wrong project assignments: this costs your office manager half a day every week.

typically 4-6 hrs/week retyping

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Customer enquiries go unanswered

While you are on site, the phone rings. Emails go unanswered. Potential customers call once and then call the next business. Without an office team, you lose jobs.

typically 3-5 missed enquiries per week

The solution

What we automate for trades businesses

Concrete processes that run automatically from day one.

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Automatic quote creation

Enter the measurement data and select the service items, and the quote is generated, calculated and sent to the customer as a PDF. The same day, straight from the site.

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Digital time tracking with project assignment

Your employees record their hours via an app on their smartphone, with automatic assignment to the right project. The data flows directly into payroll and post-job costing.

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Automatic invoicing

As soon as a job is completed and accepted, the invoice is created automatically, based on the quote, recorded hours and materials used. Including automatic dispatch and dunning.

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Automatic enquiry handling

Incoming enquiries by phone, email or web form are captured, categorised and answered automatically. The customer gets an immediate reply with the next steps, and you process the job when it suits you.

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Scheduling and job control

Jobs are entered into the calendar automatically, teams are assigned and customers are informed of the appointment. When something changes, the entire chain is updated automatically.

Before / after

Quoting process: a concrete example

Before

Manual quoting process

close Note down the measurements on paper
close Back at the office: type in line items
close Calculate material prices by hand
close Format the quote in Word/Excel
close Create a PDF and send it by email
close Don't forget to follow up

Approx. 2-3 hours per quote

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After

Automated quoting process

check_circle Record measurement data via app
check_circle Select service items from the catalogue
check_circle Quote is calculated and created automatically
check_circle Automatic dispatch to the customer
check_circle Automatic follow-up after 3 days

Approx. 20 minutes per quote

Typical results

Measurable impact for your business

office hours saved per week on average

faster proposal creation

of all enquiries are answered immediately

Frequently asked questions

Answers for trades business owners

Do I need technical know-how for the automation?

No. Our solutions are built so that your team can use them without IT skills. We handle the complete setup and train your employees, whether in the office or on site.

Does it also work with my existing trades software?

Yes. We integrate common trades software such as openHandwerk, Plancraft, Taifun, Lexware handwerk or Sage. Even if you still work with Excel and email, we can automate your processes.

From what company size does automation pay off?

Automating typical trades processes pays off from as few as 3-5 employees. As soon as you write more than 10 quotes a week or record timesheets manually, the savings potential is considerable.

How quickly are the automations ready to use?

We start with the workflow that has the biggest impact. We set the timeline after the AI Check. We begin with the process that saves you the most office time, usually quote creation or invoicing.

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